JOB POSTING Archive Technician

Permanent, full-time position, 28 to 35 hours per week

Les Soeurs de la Congrégation de Notre-Dame is a Catholic religious congregation founded in Ville-Marie (Montréal) in the 17th century by Saint Marguerite Bourgeoys. The Congregation has 600 sisters in Canada, the United States, Japan, Honduras, Guatemala, Salvador and Cameroon. Women of faith and commitment, the sisters of the Congrégation de Notre-Dame are well known in Quebec for their exceptional contribution to the education of girls and boys and for the creation of the first schools of higher education for girls. In addition, they are present in the places where there is need and come to the aid of those who are struggling and marginalized.

The General Administration and the Mother House of the Congregation are located in Montréal and the team consists of approximately 20 employees and about 10 sisters. Archives Services has seven employees and preserves 560 linear metres of textual archives, 30,000 iconographic documents, 2,000 audiovisual or sound archives as well as old books, works of art and artefacts.

MANDATE

The technician manages fonds, documents and collections, including works of art, ancient books and the documentation centre; collaborates on various activities and projects to support the management of the documentary heritage, but also to support analogue and digital document and data management initiatives; provides reference services and assists internal and external users.

 

MAIN RESPONSIBILITIES

The technician reports to the Coordinator of Archives Services and is supervised daily by the archivists. The mains tasks are:

– Managing the archives, documents and collections according to established policies, guides, procedures and good professional practices, that is:

* accrual (accession, acquisition, weeding);

* process (evaluate, sort, classify, number, describe, index);

* preserve (manipulation, conditioning, storing);

* digitization and documentary photography (rough retouching and file management);

* dissemination and promotion.

– collaborate in the realization of different activities and projects;

– participate in the drafting of analyses, reports and presentations;

– participate in the search for best practices within the organization;

– apply the policies, guidelines and procedures;

– participate in the drawing up and updating of the archival tools (classification plan, conservation calendar, research tools, etc.) and ensure their use and respect;

– participate in updating the software tools (document and archive management software, database, etc.);

– ensure the effectiveness and efficiency of activities and tasks;

– ensure that annual objectives are reached;

– follow up on correspondence and respond to user requests;

– provide reference services to both internal and external users;

– prepare licenses for the use of documents and their reproduction;

– assist the sisters and personnel in the management of documents;

– participate in developing and facilitating training activities;

– any other related tasks.

REQUIREMENTS AND SKILLS NEEDED

– Diploma of college studies (D.E.C.) in techniques de la documentation or a university certificate in archival studies or any other combination of education and pertinent experience will also be considered;

– Physical ability to lift and move, without assistance, a maximum of 25 kg (55 pounds);

– One year of experience in archives and records management;

– Good knowledge of the Rules for Archival Description (RAD);

– Knowledge of documentary languages and indexing;

– Knowledge of library science and museology is an asset;

– Good knowledge of the legislation governing access to archives, their reproduction and use;

– Knowledge of document and archive management software (Constellio is an asset);

– Proficiency in Microsoft 365; Knowledge of Adobe Suite is an asset;

– Fluency in French and English. Knowledge of Spanish is an asset;

– Professional maturity and strong ability to work in a team when carrying out tasks and projects;

– Organizational skills, leadership, respect, courtesy, thoroughness, competence, efficiency, tact;

– Rigour, meticulousness, attention to detail;

– Sense of responsibility, dynamism and judgement;

– Discretion and respect of confidentiality.

ADVANTAGES

– Group health, life and long-term disability insurance

– On-site parking

– Pension plan: employer's contribution of 7.6% of salary

– 16 statutory and mobile holidays

– Vacation: Three weeks after 1 year; 4 weeks after 2 years

ADDITIONAL INFORMATION

– Location: 2330 Sherbrooke Street West, Montréal

– Work hours: Monday to Friday from 8:30 a.m. to 4:30 p.m.

– Teleworking possible depending on the case, 1 or 2 days per week

– Remuneration: according to the salary scale in place and the candidate's experience

– Start date: March 2023

Those interested in the position are invited to send their application to rh@cnd-m.org before February 6, 2023.